Invoice
A message sent from the seller to the buyer notifying buyer that payment is due for goods or services detailed in invoice supplied under conditions agreed between the buyer and seller.
An invoice may refer to goods, items or services related to one or more orders.
An invoice may contain references to payment terms transport.
GOODS RECEIPT
A message initiated by the party, which received goods. In most cases this is the buyer, but can also be a third party. The Goods Receipt can be used to provide customary and established business and industry practice relative to the notification of receipt or formal acceptance of goods and services.
Delivery note
Contains the same information as on purchase order except the price. This document accompanies the materials whilst in transit
REQUISITION
A message document to request the purchase of goods and or services. The goods and services specified in the message can be from multiple suppliers. The message can be sent to a procurement system from an internal or external system or external system or it can be sent from procurement system to an internal
Order
A message document sent from buyer to seller for the ordering of goods or services. The order document is suited for use as a standing order, a stand-alone order, or most other typical order functions within MRO and direct goods. An order may refer to goods or services and can provide information such as delivery schedules and pricing
Quotation
A message document giving details of the number, price and delivery availability of the quoted goods or services. This message can form the basis of a purchase order for the buyer if appropriate
Offers, This type of procurement documents are bids, proposals and quotes made by potential
Suppliers to prospective clients.
Debit note
It is issued by the seller to the buyer. It acts as an additional invoice incase the seller has undercharged his goods or services. A seller might also issue a debit note in order to adjust upwards the amount of an invoice already issued. A debit note is often used to return goods on credit
Dispatch
This is similar to a delivery note but that, it is issued by the stores person as authorization to issue out materials for use.
Goods received note
Once the materials are received a goods received note is drawn up to indicate receipt of materials in good order
ARTICLE WRITTEN BY
PRISCILLAH MUNANGATIRE
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